Head – Procurement & Administration
JOB RESPONSIBILITIES
Strategic:
• Plan and coordinate procurement and administrative procedures and systems
and devise ways to streamline processes across the Group.
• Implement office policies by establishing standards and procedures, measuring
results against standards and best practices, and making necessary
adjustments within the Group.
Finance:
• Ensure compliance with the annual administrative budget for the various
units/divisions within the Group, and annual operational work plan.
• Support Finance in their payment process by preparing/ providing necessary
supporting documentation for supplies (including LPOs) and approvals.
• Monitor costs and expenses for procurement and admin related work and
prepare annual budget for procurement and administration / assist Head, DSS
in budget preparation.
• Initiative cost optimization measures across the procurement function within
the Group.
Operations:
• Ensure that all procurements across the Group are done across the Group in
line with established policies and coordinating with relevant departments as well
as preparing necessary documents to facilitate procurements (including local
purchase orders).
• Liaises with Legal /Compliance teams within the Group to ensure
legal/regulatory compliance in day-to-day management of facilities, reducing
legal risks, and ensuring regulatory compliance.
• Partners with other teams within the Group as needed/required for internal and
project level activities.
• Monitor inventory of office supplies within the Group and the purchasing of new
materials with attention to budgetary constraints.
• Carry out administrative tasks for one or more units within the Group as
required by the management.
Stakeholders:
• Assist with development of Procurement and Administration policies and
procedures as well as ensure that employees follow them for day-to-day
activities across the Group.
• Produce necessary MIS on procurement and administration related activities
across the Group to the stakeholders as and when requested.
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